Tallyfy vs. Docs
If you attempt to use Word/Google documents or PDF's for your process documentation, there's some well-known and painful problems. Some of these problems are obvious, and some are less obvious, as you will see below.
Remember - the ultimate goal of all your investment in time/money is to improve company operations, not to write documents!
- It's difficult to find and read processes. When trying to find one piece of know-how - buried in an ocean of folders and content, it's virtually impossible to find something, let alone (comfortably) read a Word document on any device. The worst part of this is that the massive investment made in creating the content (sunk cost) is wasted - since hardly anyone looks at it. Having a separate, proper platform for hard content like processes is extremely useful.
- It's difficult to version and improve processes. If documents are allowed to be versioned and copied, it can result in a total chaos of multiple versions floating around, making finding anything difficult - such that people lose trust in the content. In addition, anyone with any idea to improve a process finds it difficult to suggest or make changes, resulting in static operations that will never be agile enough to defeat competitors.
- Countless hours will be spent on formatting. Content matters more than formatting. With Word documents, people can spend hours on every update, trying to manually re-format things after any change. With Tallyfy - you focus on the content, not the formatting.
- It's impossible to collect metrics. Tallyfy offers the option to log when a document was viewed, so that you know what's most popular and why. With static documents and PDF's - a complete lack of metrics means that nobody knows which processes are being consulted and when, and therefore - any further investment in improving processes is pure guesswork.
- Documents are just not engaging enough. Nobody likes reading through pages of tiresome Word documents. If you want any compliance at all with such large investments made in process documentation - you need a solution that's beautifully designed, easy to use and engaging.
- Zero innovation results in a "tired" business. If the business refuses to innovate how employees consume critical content and instead - tries as hard as possible to stick to existing tech stacks that frustrate people - the entire workforce suffers, morale drops, and recruiting new people becomes very expensive. Such toxic cultures can paralyze a business.
The cost of these problems can vary - but can often be very substantial. The cost, time and friction of the above problems is a very large multiple higher than the cost of Tallyfy itself.
Given that the average cost of an employee can be $30 - $40 per hour (fully loaded), Tallyfy only has to save someone less than 15 minutes in an entire month to pay for itself.
Assuming most businesses are budget-conscious - the real area to focus on, for savings - is how to optimize the massive cost of people. That's where a gigantic amount of waste is occurring, and sticking to Word documents is compounding that waste. The cost of Tallyfy is less than a few cups of coffee per month, per person.
Check out our DOCS plan here - the clarity and engagement you will get will blow your mind!